The RSO is hiring!

The RSO is hiring!

The Rockford Symphony Orchestra is seeking a part-time Administrative Coordinator. This is an hourly, part-time position, reporting to the Executive Director.


  • Answer and direct incoming calls
  • Assist customers in purchasing concert tickets
  • Enter all bills into QuickBooks, process payments, maintain vendor files
  • Oversee incoming and outgoing mail; distribute
  • Schedule meetings for staff and arrange meeting spaces for Board and staff as needed
  • Set up Board room for all meetings
  • Coordinate volunteer scheduling, task training, and hospitality
  • Maintain organization and cleanliness of office (conference room, storage areas)
  • Maintain inventory and order all disposable office supplies
  • Maintain all office equipment
  • Assist with planning and other details for donor receptions and special events
  • Arrange meals for RSO musicians on concert dates as necessary
  • Perform other duties as assigned by the Executive Director


  • Willingness to embrace and adhere to RSO mission and vision
  • Outstanding interpersonal and communication (oral and written) skills
  • Maintain current understanding of and effectively utilize Microsoft Office, TicketMaster, Patron Manager
  • Willingness to be a flexible and committed team-member with the RSO administrative and artistic staff
  • Ability to organize and manage multiple projects simultaneously
  • Must be available to work weekend concerts and events as assigned

Bachelor’s degree in Business, Marketing, Management or Communications preferred but not required. 1 to 3 years related experience; or equivalent combination of education and experience.

Stand for extended periods of time; push, pull and reach; occasionally bend, sit, stoop and stretch; occasionally lift and carry up to 20 pounds.

If interested:
Please submit a letter of interest and a resume to:
Julie Thomas, Executive Director
Rockford Symphony Orchestra
Riverfront Museum Park
711 N. Main Street
Rockford, IL 61103